Should you pay employees who are not vaccinated?
As of 16 August 2021, fully vaccinated employees no longer have to self-isolate if they are identified as a close contact of someone with Covid-19. Employees who refuse to be vaccinated will therefore become significantly more at risk of having to self-isolate following a notification from NHS Test and Trace or a ‘ping’ from the app.
Here’s how employers should manage individuals who are not vaccinated…
Employees who have been officially notified – by the NHS Test and Trace service or a local authority contact tracing team – to say they must self-isolate, because they have been in close contact with someone who has tested positive for Covid-19, are legally required to self-isolate for ten days and entitled to Statutory Sick Pay (SSP).
However, employees who have received a ‘ping’ from the app are not legally required to isolate unless, and until, they are contacted by Test and Trace. Although the app will say that they should self-isolate and take a test, this has only ever been advisory and precautionary.
Can we withhold SSP from those who choose not to be vaccinated?
Employers should pay employees who can undertake their role remotely. However, where an employee is unable to do so, the issue of pay can be problematic. If the employee argues that they are available for work, and should therefore be paid in full, the employer's position can say they cannot work for health and safety reasons, and therefore SSP applies.
If someone is entitled to SSP, if they have chosen not to be vaccinated, they remain legally entitled to receive this. The wording of the SSP regulations does not appear to cover those who have been ‘pinged’ as there is no legal requirement to self-isolate.
Can we withhold company sick pay from those who choose not to be vaccinated?
This depends on the wording of your organisation’s rules – some schemes may be linked to the employee receiving SSP, for example. If this is the case, there is a strong argument to say they would be entitled to receive company sick pay. If the wording links receipt of SSP to company sick pay – and does not require the employee to be ill – this would be relevant. Additionally, the amended SSP regulations do not require someone to be ill to receive SSP, even if they are isolating.
Some policies may require an employee to be ill and clearly state that it will trigger the payment of company sick pay. Therefore, the wording of the company sick pay policy is critical in determining whether or not employees are entitled to it during isolation.
If the wording means they are entitled to receive company sick pay, they should still get it even if they have chosen not to be vaccinated.
Discretionary company sick pay
If payment of discretionary company sick pay has been made for those who are isolating post-16 August, employers could stop paying those who are isolating or who choose not to be vaccinated – depending on the wording of their company sick pay policy.
You may decide to pay to ensure that employees comply with the Government guidance and/or legal requirements, and do not try to come to work. It is important to treat everyone consistently to avoid grievances or claims of discrimination.
Do employees have a legal right to say they are being discriminated?
If you choose not to pay someone who is isolating more than SSP, there could also be those who will argue they have a philosophical belief and are being discriminated against. This argument may well not be a strong one, but you could have to deal with grievances that arise as a result. This is an uncertain area of law as it is largely untested in terms of vaccination choices and Covid-19 and is likely to be considered on a case-by-case basis, and dependent on the facts of each circumstance.
Where an employee is unable to be vaccinated for medical reasons, or refuses vaccination on religious grounds, for example, there is authority to suggest that the employee's inability to work is due to an “unavoidable impediment” or external constraint. Therefore, the employer should continue to pay them.
Can an employer withhold sick pay from an employee who contracts Covid-19 after refusing to be vaccinated?
Employers should still pay either statutory or contractual sick pay from an employee who has refused the vaccine and contracts Covid-19. The reason an employee has become ill does not affect their entitlement.
As a director of ESP Law – a new-model employment law firm and employee of Employee Relations (ER) technology business ESPHR – Nina oversees operational compliance and is involved in key actions and decisions to improve organisational efficiencies.
An accomplished employment solicitor with many years of experience, Nina advises a varied...