Where would you stand, if an ex employee submitted expenses ranging from 3 months to 15 months ago 3 months after they have left the business. The employee handbook states that they needed to have been submitted within 3 months of the money being spent on business items/expenses.

They are valid payments (where the fuel or credit card provided was not accepted) and so are legitimate business expenses.

Q1 Should the expenses be paid i.e. do we legally have to reimburse them as they are business expenses?
Q2 can the employee pursue the employer through the small claims court (possibly) if they say they arent paying them due to the timeliness?

Thanks in advance
DOO