Not "special" needs – different needs?

In making arrangements for your training courses or lessons what provision do you make to ensure equality of access for everyone? Do you do what you can to narrow the achievement gap,removing obstacles? Do you ask participants about any "SPECIFIC OR DIFFERENT" needs they might have -not "SPECIAL" needs. In my experience,people don’t want to be showcased,made to feel separate and special. Down this decade alone, I have witnessed the most awful elephant traps that could have been avoided had the course organiser just reflected and sought out some information from participants in a sensitive, confidential and convivial format . Elephant traps such as:-

Of course,sometimes(not often I suspect) it will be unreasonable, impractical and disproportionate to make changes.But it’s the fact that the channel for considering different needs is not there that causes the problems. What do you do to ensure equality of access?