The role of the HR department is crucial to keeping a business organized and running smoothly. The work of the HR Manager is never really finished with everything from employee hiring and training, to scheduling and payroll, project management and more. If you are an HR Manager, wouldn’t you like to know how you can make your job easier and become more efficient with your time at work? Read this article that explains 5 different types of software that every HR Manager should consider using to make their days run a little bit smoother.
1. TimeWellScheduled – Time and Attendance: Every business needs a proper time and attendance system in place to track employee hours and attendance. TimeWellScheduled is a time and attendance software that works in combination with your company’s specific timeclock system. TimeWellScheduled allows your HR department to keep track of scheduling, attendance, time tracking and more. With this time and attendance software you can efficiently keep track of employee clock-in and clock-out times, schedule employee shifts and even have this information automatically exported to your payroll system. A software like this will save you and the rest of the HR department days of unnecessary paperwork as all of the information will be collected electronically and automatically uploaded into your company`s system.
2. Basecamp – Project Management: As an HR Manager, part of your role includes keeping the business organized and looking out for employee accountability. With project management software like Basecamp, you can do just that with much more efficiency. Basecamp helps keep everyone on track and organized by easily managing important business projects and delegating specific tasks to specific employees or departments. With Basecamp you can integrate important deadlines and dates into the company calendar as well as keep track of employee accountability. This project management software also makes interacting with clients much easier and has the option for clients to leave feedback in regards to specific tasks, projects, meetings, etc.
3. QuickBooks – Payroll Management: One of the biggest and most time consuming tasks of the HR department has been payroll management. Days of sorting through time cards and collecting employee data in order to calculate wages can eat into important time that needs to be equally spent on other tasks. Payroll management software like QuickBooks can help make this task much easier and much more time efficient. QuickBooks helps you stay on track and up to date with your accounting and payroll tasks, allowing you to manage it all from one screen. QuickBooks helps you pay employees in 3 simple steps and also lets you automatically fill important documents like T4s and RL-1s, all while filing them electronically. Another great feature of QuickBooks is that it will work in conjunction with your time and attendance system, such as the previously mentioned TimeWellScheduled, which will automatically export employee hours and attendance information into the payroll software.
4. Spector 360 – Internet Monitoring: Another important part of ensuring a business is running smoothly is to make sure that employees are doing their job and that the company is protected from security breaches. With much of today`s business being handled and kept online, it is important for HR departments to focus on internet monitoring and security. Internet monitoring software such as Spector 360 from SpectorSoft allows you to accurately monitor the internet activity across the company network, ensuring that the internet is being used as it should be, for business purposes only. This allows company policies regarding internet and electronic use to be enforced and helps reduce any legal risk regarding internet use. Spector 360 also enables you to identify, track and manage any security breaches that may be occurring online. This means you can adequately protect any important and confidential information or documentation that may be stored in the company`s network such as employee and client information, passwords and financial data.
5. Dropbox – Cloud File Sharing: Last but not least, every business can benefit from the use of cloud based file sharing software such as the ever popular Dropbox. Dropbox allows business to safely store documents and information across multiple computers through a cloud based application. It is a great tool to help HR departments stay organized and share important information with employees and management. Dropbox has advanced syncing features that allows you to choose which files can be shared with which computers and other devices. File sharing is made automatic with whoever you choose to share with. Dropbox starts you off with an automatic 2GB of storage for free and gives you a bonus of 500MB for each person you refer. There are also options to purchase executive accounts for a very affordable price which gives you more than enough storage to help keep your company well organized. It is also an excellent asset because all of the files that you store in Dropbox will be safe if ever your computer systems decide to crash.
